We are hiring!
- August 3, 2022 -

 Headwaters Science Institute is hiring a Development Manager

Job Overview:
Headwaters Science Institute is searching for a talented, entrepreneurial, and motivated person to join our growing team. This is a new position, and we hope this person will be a key link connecting our programs and our impacts to the public.  

This individual will assist in developing and implementing our individual donor program, including our major gifts program. The development manager will be responsible for continuing to build a pipeline of new donors, cultivating and retaining current donors, and re-engaging lapsed donors. The manager will leverage their creative ideas and persuasive writing skills to craft campaigns that trigger engagement, connection to our mission, and action.

The Manager will also build and manage a diversified roster of giving options, including monthly giving, peer-to-peer, online platforms,  and “other ways to give” (3rd party fundraisers, Amazon Smile, potential for Stocks, and end-of-life options). The Manager will use their experience in implementing a cohesive year-long fundraising strategy with great engagement and connection to donors.

The position reports to the Executive Director and will collaborate closely with program staff and our communications contractors. This person will also report to the board at the board meetings and work with the development committee on fundraising. 

This job is perfect for an ambitious fundraiser who is comfortable leveraging technology for data-driven fundraising. As well as a creative person that makes engaging content for our Headwaters community. The ideal candidate is a builder and a doer, enjoys persuasive writing, is proactive, highly organized, able to work independently, compassionately competitive, curious, creative, and thoughtfully connects with donors and colleagues, and loves science and education.

Essential Job Duties

Strategize, implement, and manage Headwaters Individual donor program

  • Create and implement short, intermediate, and long-term donor strategies
  • Research and apply best practice acquisition and cultivation efforts for donors in the $1 to $500 range, working with communication colleagues and ED when needed.
  • Cultivate donors as segments and as a pipeline for future major gifts.
  • Cultivate Major Gifts program
  • Identify and build relationships with target donor acquisition sources, including workplace giving campaigns, donor prospects from programs, and target prospect donor segments.
  • Write, edit and review donor communications for donor prospects and annual fund campaigns.
  • Implement and track a data-driven, relationship-based fundraising engagement plan for each segment.
  • Make regular and personalized contact with donors to retain and cultivate their giving.

Build and manage a diversified roster of giving options

  • Implement scalable digital fundraising efforts. Examples include peer-to-peer fundraising, online events, and streaming events)
  • Build and manage the participation and marketing of “other ways to give”. (Examples include Amazon Smile, stock donation, Qualified Charitable Donations, crypto, and employer match.)
  • Manage a Yearly Celebrate Science Fundraising Event
  • Build and manage corporate sponsorships
  • Manage our database of donors and community members. 

Social Media: A quick way to update and push Headwaters programs, fundraising, and events to a larger audience. Gain traction and following with all current social media (Instagram, Facebook, Linkedin, Twitter, Youtube) and any new platforms 

  • Engage the audience with our programs: We have different plans for the different audiences (donors vs program promotion). Get people to sign up for programs, donate, and more school programs
  • Create Graphics, videos, and communications


  • Ability to do things such as A/B Testing for subject and or day/time, content
  • Segment our audience depending on topics for the month (try some very targeted parent emails)
  • 1-2 shorter communications per month, as needed, to promote programs/events
  • Set a calendar to incorporate plans to get ideas from staff and have time for people to proofread communications before deadlines.

Acquire and maintain a sound understanding of the Headwaters programs

  • Interpret our science education into compelling and inspiring messages for -the general audience.
  • Collaborate with staff and board members to understand program priorities and focus.

Other duties as assigned. 

The successful candidate will possess the following qualifications/experience: 

  • A passion for science and education
  • Bachelor’s degree in communications, social work, business administration, or another relevant field.
  • 2+ years of fundraising experience with similar responsibilities.
  • Starting and growing online fundraising options, including peer-to-peer online events, streaming events, etc.
  • Workplace giving campaigns 
  • Success-generating (copy, design, and logistics) mailed, and electronic fundraising appeals to acquire, re-engage and keep donors.
  • Knowledge and command in building relationships with current and prospective donors in person, on the phone, online, and through the mail.
  • Excellent at writing and storytelling
  • Basic Graphic design skills to do social media posts
  • Organized
  • Gravitate toward a customer-service approach in interacting with donors and colleagues.
  • Self-motivated and disciplined to regularly set and achieve work goals.
  • Adaptability with changing task prioritization
  • You enjoy connecting with people electronically, over the phone, and in person.
  • You want to be part of a high-functioning, collaborative, and -dynamic team.

Other Desirable Skills:

  • Bi-lingual
  • Graphic Design
  • Video Editing

Salary: $58,000+ DOE

Location: Remote (work from home) with occasional travel to Northern California for events.

How to apply:
All interested parties should submit a resume or CV, cover letter, and brief (1-page maximum) statement on how you would contribute to our goal of making education a more equitable and inclusive space to our executive director Megan Seifert, Ph.D. meg@headwatersscienceinstitute.org