CURRENT JOB OPENINGS
We are looking for people that are passionate about science and education to join our team.
Bay Area Site Coordinator
Date Listed: August 25, 2026
Reports to: Headwaters Management
Status: Hourly, $24–$28/hour; approximately 20–25 hours/week, with additional hours during camps and intensive program periods
Location: Richmond, CA – Hybrid, but mostly in person
Job Overview:
We are seeking someone passionate about science and education! The Site Coordinator supports the planning, coordination, and delivery of Headwaters Science Institute programs in the Bay Area. This position works directly with students, teachers, mentors, and families to ensure that programs are well organized, engaging, and aligned with Headwaters’ mission.
The Site Coordinator helps managers with staffing, program preparation, materials, communication, teaching, and day-to-day program operations. The position may also support camps, outreach, marketing, and other Headwaters programs as needed.
The ideal candidate is organized, dependable, enthusiastic about science and education, and comfortable working independently while also being part of a team.
Essential Job Functions
Program Coordination and Teaching
- Help plan and prepare assigned Headwaters after school, expanded learning, camp and school programs.
- Excellent teaching skills to lead high-quality science and research instruction for students.
- Prepare, organize, deliver, and restock program materials and equipment at assigned sites and programs.
- Help coordinate mentors and other program staff at your site or program, including communication, scheduling, and training.
- Serve as a point of contact for mentors, teachers, and families during assigned programs.
- Communicate clearly and promptly with Headwaters managers, school staff, families, and program staff.
- Help with program logistics, including permitting, travel, accommodations, and other arrangements as assigned.
- Help monitor any programs you are involved with and identify ways to improve curriculum, materials, and program implementation.
- Maintain organized and accurate program records and materials.
- Support and teach at other Headwaters programs and camps as needed.
Outreach and Community Engagement
- Represent Headwaters Science Institute professionally with students, families, schools, teachers, community members, and other partners.
- Help build positive relationships with program families, schools, and community partners.
- Participate in outreach events, science nights, booths, fundraisers, and other community activities.
- Assist with outreach to new schools and teachers as assigned.
- Help promote Headwaters programs through photos, videos, social media, blog posts, or other materials as appropriate.
Other Responsibilities
- Participate in staff meetings, training, and professional development.
- Help with program evaluation and improvement.
- Perform other duties as assigned.
Qualifications
The successful candidate will have:
- A passion for science, education, and working with students.
- A bachelor’s degree and 1–2 years of relevant experience, or equivalent experience.
- Experience teaching science or working in formal or informal education.
- Experience with scientific research, fieldwork, or outdoor education.
- Strong organizational and communication skills.
- Strong attention to detail and accuracy.
- Excellent interpersonal and customer service skills.
- The ability to work independently, manage multiple priorities, and meet deadlines.
- A practical, solutions-oriented approach to problem solving.
- Flexibility and adaptability in a changing work environment.
- Enthusiasm, initiative, and a willingness to take on new responsibilities.
Desirable Skills and Experience
- Bilingual or multilingual skills.
- Experience working with nonprofit organizations.
- Experience with outreach, marketing, or fundraising.
- Graphic design or video editing skills.
- Experience with social media.
- Comfort working with basic data or statistics software.
Physical and Work Requirements
This position may require:
- Working in classrooms, outdoor environments, and camp settings.
- Standing, walking, and working outdoors for extended periods.
- Lifting and carrying program materials and equipment.
- Traveling to schools and program locations throughout the Bay Area.
- Working occasional evenings, weekends, or extended hours during camps, events, and special programs.
All interested parties should submit a resume or CV and a cover letter to meg@headwatersscienceinstitute.org and please fill out this application.
Questions? Contact Executive Director Meg Seifert
Part Time Science Mentors Tahoe/Truckee, Reno, Sacramento, and the Bay Area)
Headwaters Science Institute is hiring science mentors and educators. These instructors will be working with a variety of age groups (k-12th grades). Our programs are located at different field sites around Lake Tahoe, Reno, and Sacramento
Science Mentor Job Description ($20-26/hr depending on experience):
Mentors work with a cohort of ~10-12 students. They will help their group through the scientific process: create a testable research question, create a hypothesis, create a methods plan, collect data, and analyze and discuss data and results. Science mentors should feel comfortable guiding groups of students, and working with students in an outdoor setting as our field days and camps are fully outside. Rather than a wealth of knowledge around the specific project topic area, the most important attribute we are looking for is comfort building and executing scientific research projects as well as the ability to help students do the same.
- Graduate work in the sciences preferred. We take mentors with an undergrad and research experience.
- CPR certified and basic first aid training are required before you start working
- Aligned with our mission to create informed citizens who positively impact society through engagement, curiosity, and applications of the scientific method.
- Must complete TB test and fingerprinting/background check
If interested, please fill out this application.
If you have questions or want more information contact:
Tahoe, Reno, Sacramento: Baylee: baylee@
Bay Area: Mary Kathryne: mkschumaker@headwatersscieneceinstitute.org
If you are interested in working with Headwaters but don’t have field science experience, we are always looking for volunteers to assist with field days. Please fill out this form to show interest in volunteer opportunities.
