We are hiring!
- August 3, 2022 -

 Headwaters Science Institute is hiring a Development Manager

Job Overview:
Headwaters Science Institute is searching for a talented, entrepreneurial, and motivated person to join our growing team. This is a new position, and we hope this person will be a key link connecting our programs and our impacts to the public.  

This individual will assist in developing and implementing our individual donor program, including our major gifts program. The development manager will be responsible for continuing to build a pipeline of new donors, cultivating and retaining current donors, and re-engaging lapsed donors. The manager will leverage their creative ideas and persuasive writing skills to craft campaigns that trigger engagement, connection to our mission, and action.

The Manager will also build and manage a diversified roster of giving options, including monthly giving, peer-to-peer, online platforms,  and “other ways to give” (3rd party fundraisers, Amazon Smile, potential for Stocks, and end-of-life options). The Manager will use their experience in implementing a cohesive year-long fundraising strategy with great engagement and connection to donors.

The position reports to the Executive Director and will collaborate closely with program staff and our communications contractors. This person will also report to the board at the board meetings and work with the development committee on fundraising. 

This job is perfect for an ambitious fundraiser who is comfortable leveraging technology for data-driven fundraising. As well as a creative person that makes engaging content for our Headwaters community. The ideal candidate is a builder and a doer, enjoys persuasive writing, is proactive, highly organized, able to work independently, compassionately competitive, curious, creative, and thoughtfully connects with donors and colleagues, and loves science and education.

Essential Job Duties

Strategize, implement, and manage Headwaters Individual donor program

  • Create and implement short, intermediate, and long-term donor strategies
  • Research and apply best practice acquisition and cultivation efforts for donors in the $1 to $500 range, working with communication colleagues and ED when needed.
  • Cultivate donors as segments and as a pipeline for future major gifts.
  • Cultivate Major Gifts program
  • Identify and build relationships with target donor acquisition sources, including workplace giving campaigns, donor prospects from programs, and target prospect donor segments.
  • Write, edit and review donor communications for donor prospects and annual fund campaigns.
  • Implement and track a data-driven, relationship-based fundraising engagement plan for each segment.
  • Make regular and personalized contact with donors to retain and cultivate their giving.

Build and manage a diversified roster of giving options

  • Implement scalable digital fundraising efforts. Examples include peer-to-peer fundraising, online events, and streaming events)
  • Build and manage the participation and marketing of “other ways to give”. (Examples include Amazon Smile, stock donation, Qualified Charitable Donations, crypto, and employer match.)
  • Manage a Yearly Celebrate Science Fundraising Event
  • Build and manage corporate sponsorships
  • Manage our database of donors and community members. 

Social Media: A quick way to update and push Headwaters programs, fundraising, and events to a larger audience. Gain traction and following with all current social media (Instagram, Facebook, Linkedin, Twitter, Youtube) and any new platforms 

  • Engage the audience with our programs: We have different plans for the different audiences (donors vs program promotion). Get people to sign up for programs, donate, and more school programs
  • Create Graphics, videos, and communications


  • Ability to do things such as A/B Testing for subject and or day/time, content
  • Segment our audience depending on topics for the month (try some very targeted parent emails)
  • 1-2 shorter communications per month, as needed, to promote programs/events
  • Set a calendar to incorporate plans to get ideas from staff and have time for people to proofread communications before deadlines.

Acquire and maintain a sound understanding of the Headwaters programs

  • Interpret our science education into compelling and inspiring messages for -the general audience.
  • Collaborate with staff and board members to understand program priorities and focus.

Other duties as assigned. 

The successful candidate will possess the following qualifications/experience: 

  • A passion for science and education
  • Bachelor’s degree in communications, social work, business administration, or another relevant field.
  • 2+ years of fundraising experience with similar responsibilities.
  • Starting and growing online fundraising options, including peer-to-peer online events, streaming events, etc.
  • Workplace giving campaigns 
  • Success-generating (copy, design, and logistics) mailed, and electronic fundraising appeals to acquire, re-engage and keep donors.
  • Knowledge and command in building relationships with current and prospective donors in person, on the phone, online, and through the mail.
  • Excellent at writing and storytelling
  • Basic Graphic design skills to do social media posts
  • Organized
  • Gravitate toward a customer-service approach in interacting with donors and colleagues.
  • Self-motivated and disciplined to regularly set and achieve work goals.
  • Adaptability with changing task prioritization
  • You enjoy connecting with people electronically, over the phone, and in person.
  • You want to be part of a high-functioning, collaborative, and -dynamic team.

Other Desirable Skills:

  • Bi-lingual
  • Graphic Design
  • Video Editing

Salary: $58,000+ DOE

Location: Remote (work from home) with occasional travel to Northern California for events.

How to apply:
All interested parties should submit a resume or CV, cover letter, and brief (1-page maximum) statement on how you would contribute to our goal of making education a more equitable and inclusive space to our executive director Megan Seifert, Ph.D. meg@headwatersscienceinstitute.org

Data Analyst & Headwaters Research Experience Program Manager

Status: Salary $55,000+
Location: Remote, with the potential for travel to events and programs if needed

Job Overview

Full-time data analyst and research program manager. This job requires good organizational, teaching, and verbal communication skills. As a data analyst, you must work with all the program staff, fundraising staff, and Executive Director to ensure that you collect needed data and disseminate it promptly and in an easy-to-understand format. 

The manager is in charge of the research program. They must run, develop, and expand Headwaters Science Institute’s research program. The manager is responsible for primary communication with program students and their parents. The manager will work with the Headwaters staff and communications people to strategically plan and market the programs. In support of this effort, the manager is responsible for collecting and disseminating all necessary materials for highlighting programs for marketing and communications. As an administrative level staff member, they represent and promote Headwaters Science Institute to all potential and current stakeholders, including schools/teachers, donors, program parents, and the public in Northern California and Nevada and beyond, to increase the reach of programs and perpetuate HSI’s growth. We are especially interested in increasing diversity in program participants with more underserved students. 

Job Responsibilities:

Data Analyst

  • Enter program metadata, i.e. number of students per program, program location, program type, cost per program, scholarship awarded, etc.
  • Create & maintain dashboards supplying key financial indicators on all HSI programs.
  • Create and analyze survey data to provide marketable insights and student performance metrics for grants and donors.
  • Analyze social media and website traffic to understand how our social efforts translate to website traffic.
  • Communicate with stakeholders to understand the metrics needed to satisfy HSI’s mission.

Headwaters Research Experience Program Manager

  • Responsible for growing the number of participants in the program *High Priority as the program has dropped off due to several reasons*
  • Program implementation, including high-quality instruction and planning
  • Coordinating program logistics, including mentors, scheduling and teaching lectures and presentations, submitting student manuscripts, and curating the student journal.
  • Creating and fostering partnerships to generate higher enrollments
  • Conduct fundraising strategies to increase diversity in the program by having more financial assistance
  • Market the program
  • Parent and family engagement to promote fundraising and word-of-mouth marketing
  • Serving as the main contact person for mentors, students, and parents during programs
  • Keep a semester and yearly program budget and get approval from the ED

The successful candidate will possess the following qualifications/experience:

  • MS or Ph.D. in an area of scientific research or a comparable combination of education and experience as an administrator and previous supervision experience
  • Experience teaching science classes and/or working with students (preferably at the high school level)
  • Statistics and graphing knowledge, previous experience with statistical software such as R preferred
  • Previous experience with marketing, fundraising, and working with non-profit organizations preferred
  • A strong desire to make a difference and to improve science education
  • Excellent customer service skills
  • Ability to work independently with self-discipline and self-motivation
  • Adaptability with changing task prioritization
  • Straight-forward communication about roles, expectations, and what needs to get done. Possess travel and work schedule flexibility; must be able and willing to have a flexible schedule that may include nights and weekends to attend marketing/outreach functions/events, as required.

This Job Is Ideal for Someone Who Is:

  • Dependable, versatile, a multi-tasker
  • People-oriented — enjoys interacting with people
  • Achievement-oriented — enjoys taking on challenges
  • Willing to work variable hours week over week. Some weeks may require significantly more than 40 hours per week, while other weeks may require less work.
  • An autonomous worker who is confident and decisive with little guidance
  • Willing to do other duties as needed, Headwaters is a small organization

All interested parties should submit a resume or CV, cover letter, and brief (1-page maximum) statement on how you would contribute to our goal of making education a more equitable and inclusive space to our executive director Megan Seifert, Ph.D. meg@headwatersscienceinstitute.org